Frequently Asked Questions

General Questions

What is the Arts and Cultural Heritage Fund?

How long will these funds be available?

Can I charge admission at an ACHF-sponsored event?

What is the Arts & Cultural Heritage logo and disclaimer?

Vetted Programs

Is my organization eligible for funding?

When is the deadline for Vetted Program applications?

When should I submit my application?

What information is required on the application?

What happens after I turn in my application?

Will SELCO book my performer for me?

What happens after my application is approved?

What do I do if my application is denied?

What if I want additional activities, services or items not included in the Vetted Program?  Can I apply for additional funding?

May I apply for more than one Vetted Program?

How will my Vetted Performer get paid?

What if I want someone who is not on the Vetted Performer list? Will your list of Vetted Performers grow or change?


General Questions

What is the Arts & Cultural Heritage Fund (ACHF)?

The Arts and Cultural Heritage Fund (ACHF) was created by the people of Minnesota to support the arts and preserve our cultural heritage.  The Clean Water, Land and Legacy Amendment was passed overwhelmingly by Minnesota voters in November 2008.  This electoral decision created new resources for land conservation, water conservation, parks, and the arts.  A portion of these funds has been appropriated to regional library systems to support programs and services at local libraries and to partner with community organizations to enrich the lives of Minnesota residents.

How long will these funds be available?

Funding for regional library systems via the Minnesota Arts & Cultural Heritage Fund is dispersed each fiscal year (July 1 – June 30).  The Minnesota Legislature has the opportunity to revise funding dispersal on a biennial schedule.  Funding levels to the specific regional libraries may fluctuate based on the formula used by the State Library.

Can I charge admission at an ACHF-sponsored event?

No, according to former State Librarian Suzanne Miller, admission or registration fees should not be charged for any event receiving Library Legacy funding.  This decision is based on two philosophical library positions:

      • Traditionally, libraries have offered free programs and are perceived as that “free” source of information and recreation.
      • Library Legacy funds are about creating “access” for those who may not have had access to such events previously, either due to geography or finances.

A free-will offering or “suggested donation” is allowable.

What is the Arts & Cultural Heritage logo and disclaimer?

All publicity materials for Arts & Cultural Heritage programming must include credit to SELCO, the Library Legacy program, and the Arts & Cultural Heritage Fund (ACHF).  You must include the ACHF logo, SELCO/SELS logo, and the Library Legacy logo on all materials promoting programs funded through Legacy Funding.  These logos can be downloaded from the ACHF Logos page

Failure to comply with requirements pertaining to Legacy Logos may result in loss of funding for current or future Legacy grants and/or reimbursement of grant dollars already spent.


Vetted Programs

Is my organization eligible for funding?

Vetted Programs are only available to SELCO/SELS member libraries.

When is the deadline for Vetted Program applications?

Vetted Programs have no set deadlines.  Applications are reviewed regularly by SELCO staff for quick turnover.

When should I submit my application?

You need to give SELCO staff adequate time to process and review your application.  A minimum of one month lead time is suggested.

What information is required on the application?

All fields on the application are required.  The application requires details about your library such as mailing address and program coordinator, your choice of vetted program, and the date and time you plan on holding the program.

What happens after I turn in my application?

Once your form is received, an email confirmation will be sent to the address used to fill out the application.  If you do not receive an email confirmation, please contact SELCO immediately, as your application may not have been received.

SELCO Staff will review your application within 1-2 weeks of eligibility.

Will SELCO book my performer for me?

No, all booking and performance details need to be arranged directly between the applicant and the Vetted Performer.  Before submitting your Vetted Program Application you must speak with your chosen Vetted Performer to select a tentative date and time.  This ensures that you will have an appropriate date confirmed prior to applying for funding and also gives your chosen Vetted Performer the opportunity to inform you of any specific requirements or needs (performance space, electrical outlets, audience size cap, etc.).

All program bookings are tentative until official approval from SELCO is received by the applicant.

What happens after my application is approved?

You will receive an email from SELCO notifying you that your application has been approved.  An Outcomes Evaluation Guide and packet of outcome measurement tools will be sent to you shortly to help get through the evaluation process for your event.  Also included is a checklist to help keep you on track with preparation for and hosting of your Vetted Performance.

What do I do if my application is denied?

If your application is denied, you will be notified in writing.  This notification will include detailed comments from SELCO staff as to why the application was denied and, if applicable, suggestions for re-applying.

What if I want additional activities, services or items not included in the Vetted Program? Can I apply for additional funding?

SELCO sponsorship of Vetted Programs are limited to the performance and travel/lodging costs for your chosen performers.  Possible expenses that are not covered by this program include: hall rental, refreshments, advertising costs, etc.  If expenses are incurred by the applicant outside of the scope of the Vetted Program agreement, SELCO is under no obligation to cover such costs.  If additional costs are necessary to your event, you may apply for a larger grant amount via the Community Collaboration grant program.

May I apply for more than one Vetted Program?

Libraries may only apply for 3 Vetted Programs per fiscal year.  The fiscal year for 2017 runs July 1, 2016 – June 30, 2017.  If there there is a significant portion remaining as the year ends, SELCO may allow additional bookings.

How will my Vetted Performer get paid?

All billing for Vetted Programs is covered through the SELCO office.  The host library is not responsible for paying Vetted Performers directly; all billing must be submitted to SELCO by the performer for prompt payment.  If your library has chosen to add additional services to your event which are not covered by the Vetted Program, you will need to arrange separate billing for those items.

What if I want someone who is not on the Vetted Performer list? Will your list of Vetted Performers grow or change?

SELCO reserves the right to modify the list of Vetted Performers at any time.  New performers are added to the list at SELCO’s discretion and only after a thorough committee review.  This ensures that the Vetted Programs are of very high artistic caliber. If you would like to hire a performer who is not on the Vetted Performer list, you must apply for funding through the Community Collaboration grant program.