Contract Cataloging is an optional, value added service provided by SELCO for online school libraries. The service is for both uploading bibliographic and item records supplied by a materials vendor to the Horizon ILS, as well as bibliographic cataloging by SELCO staff outside of vendor loads. SELCO provides assistance with any problems, working directly with the vendor and/or the customer library as needed as well as assistance with initial setup with the vendor.
The Contract Cataloging contract is twofold:
First, SELCO will process bibliographical and item records supplied by a materials vendor – vendor loads. SELCO will load, edit, and bring these records up to SELCO standards. SELCO will provide initial set-up assistance with the vendor, as well as provide continued support with the vendor and troubleshoot any issues that may arise.
Secondly, SELCO will provide bibliographic cataloging outside of vendor loads. SELCO will create and edit the bib record, sending material back to the member library to have the items added. Each physical location will be able to send 20 items per month to be cataloged by SELCO staff.
SELCO charges a flat rate per year based on the number of physical locations in the district. The breakdown is as follows:
$75.00 for one member location in the school district
$85.00 for two member locations in the school district
$95.00 for three or more member locations in the school district
If you have questions about your current Contract Cataloging service or would like to set up Contract Cataloging, please contact the Help Desk.
The sample contract between you and SELCO for Contract Cataloging can be found here.
The sample contract and data information that needs to be filled out by you and filed with the vendor can be found here.
Please note that you will need to contact SELCO before you begin purchasing books and getting bib records from your vendor. This is so the bibliographic data can be sent in a way that works well with our system and that they know to send the records to us and not you. We will also need to set aside a barcode range for the vendor to use when processing your material.
Some vendors will offer an analysis of your collection to locate areas that are out of date or in need of more material. SELCO will provide one pull of your record data free of charge per school year. If and when you are interested in this service, please contact the Help Desk and a pull will be done and sent to the vendor of your choice.